Introducing the New Dropbox Sign Requests Dashboard for Procore: Faster, Smarter, and Fully Centralized eSignature Management
- Volker Schaberg
- 3 days ago
- 3 min read
Construction projects move fast — and your contract workflows need to keep up.
That’s why we’re excited to introduce the brand-new Dropbox Sign Requests Dashboard for Procore, now available to all customers using the Shake IT, built Dropbox Sign integration. This release gives Procore Administrators a powerful control center to manage every eSignature request across every project, from a single, intuitive dashboard.
If your team sends out subcontracts, change orders, compliance documents, vendor agreements, or internal approvals, this upgrade will dramatically streamline how you track, follow up, and manage your signature workflows.
Why We Built the Dashboard
As more construction firms moved their contract processes into Procore with Dropbox Sign, one challenge stood out:
“Where can I see every signature request across all projects, in one place?”
Previously, Admins had to open each individual Procore item — a slow, repetitive process when managing dozens or even hundreds of requests.
The new Dropbox Sign Requests Dashboard solves this problem entirely.
It brings all signature activity into one clean, centralized workspace where Admins can instantly see:
What’s been sent
What’s still outstanding
What’s overdue
What’s been signed
Which documents need follow-up
No digging. No switching screens. No chasing project managers for updates.
Key Features of the Dropbox Sign Requests Dashboard
1. Global Visibility Across All Projects
The dashboard brings together every signature request sent from Procore, whether it came from Contracts, Change Orders, RFIs, Forms, or custom workflows.
Admins get a real-time, high-level view of:
Request status (Sent, Viewed, Completed, Declined)
The requester
The recipient(s)
The associated project
Dates sent and completed
Document type and workflow
This gives you complete situational awareness across your entire portfolio.
2. Filter by Project, Sender, or Status
Instead of jumping in and out of individual project folders, Admins can filter results with a click:
By Project: Review only the requests for a specific job
By Sender: See all activity from a PM, coordinator, or project engineer
By Status: Instantly identify what needs attention (e.g., “Outstanding,” “Sent,” “Viewed,” “Waiting on Signature”)
Whether you oversee five projects or fifty, the dashboard scales effortlessly.
3. Bulk Actions for Faster Follow-Up
One of the most time-saving features in this release: bulk reminders.
Admins can now select multiple outstanding signature requests and send reminders with a single action — perfect for high-volume workflows like:
Subcontract packages
Compliance or safety acknowledgments
Vendor onboarding forms
Change orders needing fast approval
This eliminates manual, repetitive clicking and ensures nothing falls through the cracks.
4. One-Click Access to Signed Documents
Once a request is signed, the executed document is automatically available for download — right from the dashboard.
You no longer need to go hunting through Procore, Dropbox Sign, or email threads to find a completed PDF. It’s all collected in one place, fully traceable, and fully auditable.
5. Real-Time Status Tracking
Every request updates automatically, showing:
When it was viewed
When it was signed
Who signed it
Any errors or declines
Any pending signature steps
As a Procore Admin, you always know exactly where a document stands without sending a single “Just checking in…” email.
How This Helps Construction Teams
The dashboard was designed specifically to address real-world challenges construction companies face every day.
Faster Project Turnaround Approvals happen quicker when PMs no longer chase signatures manually.
Reduced Admin Load Admins spend less time searching, clicking, and verifying status.
Better Compliance & Audit Trails Every signature event is tracked, timestamped, and logged in one place.
Centralized Document Control You gain a single command center for all eSignature activity — ideal for Ops Directors, Project Controls, Finance, and Legal teams.
Secure, Legally-Compliant Signatures Every executed document remains legally binding, eIDAS/ESIGN compliant, and stored automatically.
Who Benefits the Most?
While every team gains efficiency, the dashboard delivers the biggest impact for:
Procore Administrators
Project Managers & Coordinators
Operations Leaders
Contracts & Procurement Teams
Compliance & Safety Teams
Finance / AP / AR teams in charge of approvals
If your team sends more than a handful of signature requests per week, the dashboard is a game changer.
Another Way Shake IT Is Streamlining Construction Workflows
The Dropbox Sign for Procore integration — built, supported, and enhanced by Shake IT — is now used by construction companies across the U.S., Canada, Australia, and New Zealand.
This release continues our mission to help teams automate and simplify document workflows through:
Faster onboarding
Better template design
Cleaner workflows
Branded signing experiences
Procore status updates
Automatic document storage
And now → a centralized signature management dashboard.
Get a Demo or Add the Dashboard to Your Workflow
The new Dashboard is available today for all customers using the Dropbox Sign for Procore integration.
Want to see it in action?
